Privacy Notice of Kilkeel Credit Union Limited – Prize Draws and Competitions
A credit union is a member-owned financial cooperative, democratically controlled by its members, and operated for the purpose of promoting thrift, providing credit at competitive rates, and providing other financial services to its members. Data collection, processing and use are conducted solely for the purpose of carrying out the above mentioned objectives. This notice is so that we provide you with information around the use of your data for prize draws and competitions.
Our contact details are:
Address: 20 Newry Street, Kilkeel, BT34 4DN
Phone: (028) 4176 3412
Data Protection Representative contact: email@example.com
Kilkeel Credit Union is committed to protecting the privacy and security of your personal data. This privacy notice describes how we collect and use personal data about you during and after your relationship with us.
What personal data do we use?
We may collect, store, and use the following categories of personal data about you:
- Your name, address, email address, member number (if applicable) and phone number
If you are selected as a winner we will ask for your full name, address, email address, member number (if applicable) and phone number in order for us to fulfil the prize. We will also seek your consent for a photograph to be used for publicity purposes.
The purposes for which we use your personal data:
The personal data provided will be used for the purposes of administering the prize draw / competition.
The credit union is the “data controller” of this information. This means that the credit union decides what your personal information is used for, and the ways in which it is processed.
We rely on our legitimate interests of running prize draws / competitions as our lawful basis for processing your personal data. If you are successful, we will also process your personal information for post-competition publicity and our lawful basis for such processing is our legitimate interests in promoting the competition.
How we collect the information
We collect personal information about entrants to prize draws / competitions from the following sources:
Facebook / completion of competition entry form (online / in credit union) / other social media
How we may share the information
We may also need to share some of the above categories of personal information with other parties, such as the Irish League of Credit Unions (ILCU) and our professional advisers such as solicitors or auditors. Usually, information will be anonymised but this may not always be possible. The recipient of the information will be bound by confidentiality obligations. We may also be required to share some personal information as required to comply with the law.
Data Retention Periods
We will only retain your personal data for as long as necessary to fulfil the purpose(s) for which it was obtained, taking into account any legal/contractual obligation to keep it.
We will destroy your personal data within one year of the closure of the prize draw / competition.
If you are a winner, we will retain your personal information for a period of six years.
Once the retention period has expired, the respective data will be permanently deleted If you require further information please contact us.
Updates to this notice
We will make changes to this notice from time to time, particularly when we change how we use your information, and change our technology and products. You can always find an up-to-date version of this notice on our website at www.kilkeelcu.com or you can ask us for either a soft copy by email or a hard copy in paper.
Your Rights in connection with your personal data are to:
You have a right to complain to the Information Commissioners Office (ICO) in respect of any processing of your data by;
Tel: 028 9027 8757 or 0303 123 1114 Email: firstname.lastname@example.org
Post: ICO, 3rd Floor, 14 Cromac Place, Belfast, BT7 2JB
**Please note that the above rights are not always absolute and there may be some limitations.
If you want access and or copies of any of your personal data or if you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we send you a copy/a third party a copy your relevant personal data in a reusable format please contact our Data Protection Representative in writing using their contact details above.
There is no fee in using any of your above rights, unless your request for access is clearly unfounded or excessive. We also reserve the right to refuse to comply with the request in such circumstances.
We may need to verify your identity if we have reasonable doubts as to who you are. This is another appropriate security measure to ensure that personal data is not disclosed to any person who has no right to receive it.
Ensuring our information is up to date and accurate
We want the service provided by us to meet your expectations at all times. Please help us by telling us straightaway if there are any changes to your personal information. If you wish to avail of either of these rights, please contact us at email@example.com